Terms & Conditions


Travel Wright with Barb advisors provide concierge level travel services for our clients. We believe that traveling is a trans-formative experience which connects us with the world, and thus, to ourselves. We take pride in making all our clients’ trips memorable and special.


These terms and conditions apply to your relationship with Travel Wright with Barb (“we,” “us,” “our”). Our ground operators often have terms and conditions that will be provided upon receipt of any itineraries or engagement with them. It is the client’s (“you,” “your,”) responsibility to read and understand all terms and conditions. By paying your initial travel planning fee, and any time after, you agree to the following:

You warrant that you are at least 18 years of age and possess the legal authority to enter into this agreement and to make travel bookings with Travel Wright with Barb by any means, including our website in accordance with all terms and conditions herein. You agree to be financially responsible for all of your travel bookings (as well as for use of your account by others, including, without limitation, minors living with you). You agree to supervise all usage of Travel Wright with Barb communications by minors under your name or account. You also warrant that all information supplied by you or members of your household transacting business with Travel Wright with Barb is true and accurate. Without limitation, any speculative, false, or fraudulent reservation or any reservation in anticipation of demand is prohibited.

You agree that the travel services reservations facilities provided by Travel Wright with Barb shall be used only to make legitimate reservations or purchases for you or for another person for whom you are legally authorized to act. Separate supplier terms and conditions will apply to your reservation and purchase of travel-related goods and services that you select. You agree to abide by the terms and conditions of purchase imposed by Travel Wright with Barb and any supplier with whom you elect to deal, or with whom Travel Wright with Barb deals on your behalf, including but not limited to, payment of all amounts when due and compliance with the supplier’s rules and restrictions regarding availability and use of fares, products, or services.

You understand that any violation of any such supplier’s conditions of purchase may result in cancellation of your reservation(s) or purchase, in your being denied access to any flights, hotels, cruises, or automobiles, in your forfeiting any monies paid for such reservation(s) or purchase, and in Travel Wright with Barb debiting your account for any costs Travel Wright with Barb incurs as a result of such violation. You shall be completely responsible for all charges, fees, duties, taxes, and assessments arising out of your travel bookings through Master Travel. Client authorizes Travel Wright with Barb to book on third party travel booking sites to fulfill Client’s travel requests. Client ratifies Travel Wright with Barb’s actions on Client’s behalf, including acceptance of such third party’s terms and conditions, which limit Client’s rights, and Client agrees to be bound by such actions. In the event of any inconsistency or ambiguity of terms, Travel Wright with Barb shall benefit from the most favorable term(s) in each instance.

Agency and Limitations of Responsibility and Disclosure: Travel Wright with Barb is an independent affiliate of Largay Travel, CST# 2109263-80, and a proud member of Virtuoso®. As a travel consulting and concierge service, we work with suppliers (in-country ground operators, hotels, cruise lines, multi-line reps, hotel booking agents, tour operators) to provide our clients with the best service possible. As such, while the client works directly with us, any deposits or final payments are rendered to the supplier unless alternate arrangements have been made in advance. Travel Wright with Barb does not operate, control, or otherwise provide the services of the independent travel vendors. Each of these supplier companies is an independent entity with its own management and is not subject to the control of Travel Wright with Barb. Client is advised that the suppliers whose names appear in travel documentation are those actually responsible for providing the travel services purchased, and consents to the use of those suppliers, and understands and agrees each supplier’s Terms and Conditions are contained in printed form and are set forth on their respective websites, which govern the transaction. The transportation, accommodations and other services provided by the identified sea, ground, and air operator suppliers offered are subject to the terms and conditions contained in the tickets, exchange orders or vouchers issued by them and/or their suppliers, including Terms and Conditions on their respective websites.


The Americans with Disabilities Act (“ADA”) is only applicable within the United States, and facilities for disabled individuals are limited outside its borders. A qualified and physically able companion must accompany travelers who need such assistance. Motorized scooters are unsuitable for many trips. Transportation services, including many tour motor coaches, are not equipped with wheelchair ramps.

Service Fees: Travel Wright with Barb offers concierge level travel planning services. As such, we charge a customized professional, non-refundable planning fee per trip. Travel Wright with Barb discusses this fee in our initial complimentary consultation call; any changes in parameters will necessitate an additional fee. This fee is collected prior to working on your itinerary and is not part of the cost of your reservations. Trip planning fees start at $500 and go up from there. The fee is per trip and is not transferable to future travel plans. This non-refundable planning fee covers 4 hours for our initial consultation and discussion of your trip expectations, my time spent researching, developing and revising a proposal to create your customized itinerary, booking and managing all components (hotel, airport transfers/car rental, excursions, flight and destination advice), plus support while traveling. I love to collaborate and can do as little or as much as you want, and, of course, I always want your input and feedback.

Priority fee: For any trip occurring within 12 weeks of reaching out to Master Travel, the planning and management fee is subject to an additional fee of $400.

Additional Service Fees: Your travel consulting fee covers the time involved for consultation for appropriate destination selection, price comparison for the air and land segments, private travel arrangements, preparing destination information and presentation, and the monitoring of your journey while you are traveling. This fee covers up to 4 hours of work by your travel specialist. Should the scope of the work exceed 4 hours, you will be notified of the overage in advance and charged $150 per hour after that.

Non Commissionable Fees: In the case where Travel Wright with Barb books a hotel, villa, service, tour, or any experience and stay where the travel partner chooses not to pay travel agents commission, there will be a fee added ranging from 10-15% of the fare at the discretion of the travel planner.

Payments, Changes, and Cancellations: Final payment is due prior to departure according to each supplier’s (airline, hotel, cruise line, transfer company, sightseeing operators, and other travel service vendors) terms and conditions involved in your travel booking. You will be alerted at the time of bookings of amounts and timing of all required payments. If final and full payment is not received by the applicable due date, reservations are subject to cancellation and deposits shall be forfeited. In some cases there is NO REFUND once a booking is made and paid for. Your right to a refund if you change or cancel your travel plans is limited.

All changes and/or cancellation to an itinerary must be made in writing. Any changes to a booking past the deposit will incur a minimum of $50, and will be subject to a $150 per hour fee. Any changes to a booking made past the final payment will incur a minimum $100 change fee and will be subject to a $150 per hour fee. Any cancellations will incur a fee based on an hourly rate of $150 per hour, with a $100 minimum. As a result of a cancellation, Third Party supplier cancellation penalties will apply, which are detailed in your travel documentation, this website, and each of the supplier’s website. Cancellation penalties are advised at the time of booking and provided to you upon confirmation. All supplier fees are on top of any fees that the supplier levies. Travel Wright with Barb strongly recommends the client purchase travel insurance in case of any unforeseen event.

NO REFUND FOR UNUSED ARRANGEMENTS. As Travel Wright with Barb’s prices are often times based on contract rates, there will not be any refund for any unused portion of a travel booking. Some group tours are based on minimum numbers of passengers traveling; if the number of passengers falls below the minimum required, a surcharge may be imposed or the tour canceled.

Travel Wright with Barb will make every effort to honor the price as originally quoted, however; under certain circumstances additional costs by a supplier or government may be imposed due to an increase in the cost for one or more of the travel components. Prior to full payment, prices including US air transactions or air tours (in, to, or from the US) could increase for certain travel services, including the following: a seat, carriage of passenger baggage, applicable fuel surcharge, or an increase in a government-imposed tax or fee. US air transaction or air tour prices will not increase after making full payment, except for charges resulting from government-imposed taxes or fees. Certain suppliers reserve the right to increase prices to cover increased costs, fuel surcharges, tariffs and taxes, and to reflect fluctuations in foreign exchange markets. Client expressly acknowledges acceptance of these conditions applicable to purchase and authorizes Travel Wright with Barb to charge Client’s credit card for such additional amounts. This consent applies to all travel arranged by Travel Wright with Barb for Client, and may be revoked at any time with respect to future travel for which Client has not yet made payment.

Prices and Currency Fluctuations: Prices are quoted in the home currency of the ground operator, tour operator, airline, cruise line, or hotel and all prices are current at time of quotation. We endeavor to provide an estimated US equivalent, however currency fluctuations occur and we are not responsible for any increase in price due to these.

All prices are subject to change until booked or ticketed. This includes, but is not limited to, airfare, hotels, cruises, tours, and transportation. Additionally, at any time prior to departure and during actual travel, travel suppliers and governments may add or introduce a new fee, tax and/or fuel surcharge and client agrees to pay for such change. Availability is also subject to change until booked or ticketed. Travel Wright with Barb is not responsible for price changes on behalf of the airline, hotel, cruise line, tour company, or car company, nor are we responsible for lack of availability when we have given a proposal and the client has not given us an answer in a timely manner.

Delivery of travel documents: We provide all of travel documents via email and mobile app. Should you want your documents sent to you, you will be charged a $25 fee to include shipping and processing. All travel documents (cruise, tour, hotel, etc) will be packaged and shipped to you via USPS Priority or FedEx. Please advise us if you wish someone to sign for the documents when they arrive, otherwise they will ship with no signature required. Please check all documents when you receive them and call us if you have any questions.

Trip Component Pricing: When we provide clients with a full packaged itinerary that includes a variety of services including but not limited to hotels, tours, and transfers, from a ground operator (also called a “DMC” or “onsite”) , client will receive a sum total package price. Our ground operators have contracted and proprietary rates with many of their own suppliers and, as such, the information is confidential. Thus, Travel Wright with Barb does not provide price breakdowns of the services provided.


Credit Cards: Travel Wright with Barbprocesses all service fees, change fees, cancellation fees, and any other charges incurred, through our host agency, Largay Travel. We accept all major credit cards. When we pay a supplier directly, you may incur fees based on their terms and conditions. Some suppliers do not accept all credit cards.

Airfare and Air Ticketing: UNLESS SET FORTH IN WRITING, AIRLINE RESERVATIONS ARE NOT INCLUDED IN YOUR TRAVEL PLANS. In such event, it is the Client’s responsibility to make appropriate air arrangements, as well as transportation to and from the destination where the travel booking originates and returns. Travel Wright with Barb shall not assume any responsibility for any air and/or ground schedule changes. In rare instances, upon departure from a country, certain departure taxes must be paid in cash only, and may vary in price. Travel Wright with Barb can only assist in air travel and any issues that arise if it is booked though our air department.

Due to enhanced security, it is strongly recommended that you check in a minimum of 2 hours prior to scheduled departure for domestic flights and 3 hours prior to scheduled departure time for international flights. Reconfirm flight times at least 24 hours prior to scheduled departure time for domestic flights, and 72 hours prior for international flights. Failure to use a reservation may result in automatic cancellation of all continuing and return flights, as well as forfeiture of airfares.

Travel Wright with Barb works with the Largay Air Department, which is part of the Tzell Travel Group, a top air consolidator. When booking air with the Largay Air Department, you will be charged a ticketing fee.

Issue of Airline Tickets: The client will pay a PER TICKET fee of $100. These charges only apply when we issue your airline ticket. In some instances, your quote will be from one of our partners who packages air with your hotel and tours. In this case, there would be no airline ticket fee. Once this fee is paid, all services involving your airfare for that ticket will be accommodated, as long as it is within normal business hours. When air travel is changed within a reservation, and a new ticket has to be issued, the same fee applies. After Hours (for example on a weekend) will incur an extra fee as outlined by Largay Travel. Clients are welcome to purchase their own air and provide us with the details.

Taxes/Surcharges: Our airfare prices include taxes and surcharges.

E-tickets: We do not provide printed airline tickets.

Schedules: Air schedules are subject to change anytime prior to departure. We are not responsible for these changes. If the Largay Travel air team books client flights, any changes due to airline schedules will be accommodated as best as possible. It is the customer’s responsibility to know the status of their flights and any changes.

Frequent Flyer Awards and Upgrades: Travel Wright with Barb does not reserve, book or issue frequent flyer award tickets or upgrades. You will need to contact the airline directly for these tickets.

Travel Insurance: Travel incurs risk. We strongly encourage our clients to purchase travel insurance (Read our blog about Travel Insurance). Travel Wright with Barb works with well-respected travel insurance providers, and we will provide you with a quote for travel insurance at time of proposal or deposit. Any and all questions must be directed to the insurance provider. It is Client’s responsibility to understand all aspects of their own insurance policy. Client acknowledges that Travel Wright with Barb provides the insurance quote as a service and is not an insurance agent. UNLESS SPECIFICALLY NOTED, TRAVEL INSURANCE IS NOT INCLUDED IN THE COST OF CLIENT’S ITINERARY TO PROTECT AGAINST THIRD PARTY SUPPLIER DEFAULT/BANKRUPTCY PROTECTION, DELAY, INTERRUPTION, MISSED CONNECTION FOR CRUISES, CANCELLATION, MEDICAL EMERGENCY TRANSPORTATION/EVACUATION & REPATRIATION, BAGGAGE & PERSONAL EFFECTS/LOST LUGGAGE & BAGGAGE DELAY, ILLNESS, JOB LOSS PROTECTION AND CHANGE OF PLANS, ACCIDENTAL DEATH AND DISABILITY, TRAVEL ACCIDENT/SICKNESS MEDICAL EXPENSES, AND MORE. PROPER INSURANCE MAY PROTECT YOU FROM FINANCIAL LOSS IN ALMOST ALL CIRCUMSTANCES

Client is responsible for filing their own insurance claims. When necessary, Travel Wright with Barb will help to provide appropriate documentation needed for the claim.

If Client is not willing to purchase travel insurance, Client is required to sign a waiver acknowledging they have been informed of the options regarding travel insurance and are declining a policy. If Client does not sign this waiver, Travel Wright with Barb reserves the right to cease travel planning without penalty.

Force Majeure: There are some circumstances that are beyond our control. Travel Wright with Barb is not responsible for costs incurred due to disruptive events beyond our control, including but not limited to weather, terrorism, acts of God, war or threat of war declared or undeclared, sabotage, insurrection, strikes, civil disobedience, floods, fire, wind, sickness, global pandemic, quarantine, defects in machinery or vehicles, delay, wildlife, or other untoward occurrences.

Weather conditions, including but not limited to the presence or absence of snow, sunshine, and rainfall are not guaranteed to occur or not occur, and are clearly outside of Travel Wright with Barb’s control. Volcanic eruptions, ash clouds, and wind may be characterized as an adverse weather condition or a natural disaster by suppliers and your travel insurance company, which is beyond the control of Master Travel. Travel Wright with Barb reserves the right to cancel any itinerary or any part of it, to make such alterations in the itinerary as it deems necessary, and to refuse to accept or to retain as a member any person of any tour at any time. Travel Wright with Barb shall not assume any responsibility for any air and/or ground schedule changes.

Passports, Visas, and Acceptable ID for TSA/DHS: Travel documents required are Client’s responsibility – Valid Passports are required for international destinations. All travelers must present proper photo identification such as a passport, Real ID, or other government-issued document. Please visit https://www.tsa.gov/travel/security-screening/identification for more information. It is the responsibility of each Client to be aware of, obtain and carry a valid passport, visa(s), and all other documents required by applicable government regulations as may be necessary for any travel services arranged by Master Travel.

US passports must be valid for six months past the return date from the United States; some countries require that it is valid for longer. It is the responsibility of the client to ensure their passport meets the requirements for entry into a foreign country. Travel Wright with Barb is not responsible for fees incurred as a result of being detained or denied entry. Some countries require US citizens to apply for visas in advance of travel. We highly recommend not purchasing airfare until the visa has been secured, and we are not responsible for any airline tickets or fees incurred as a result of a visa not being approved. Passengers are responsible to ensure that they have all the proper documents for entry. When travelling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) advise that everyone carry at least two forms of acceptable identification in order to board a flight.

Non-United States citizens may require additional documentation. Children and infants also require all such travel documents. Minors traveling with one parent, and/or without both parents, may be stopped and not admitted, unless authenticated and verified consent forms are provided to the authorities. For more information on this topic, visit https://help.cbp.gov/app/answers/detail/a_id/268/kw/travel. The U.S. Customs and Border Protection Agency requires that for USA child groups under age 19 arriving by land or sea from contiguous territory and traveling with a school group, religious group, social or cultural organization, or sports team, may also present an original or copy of his or her birth certificate, a Consular Report of Birth Abroad, or a Naturalization Certificate. Parental or legal guardian consent must be provided to the supervising adult/Group Leader. You acknowledge any failure to strictly comply with these requirements may result in denied boarding or an undue delay at an airport security checkpoint causing Client to miss flight(s), and subsequent scheduled travel bookings on cruises and tours. Check each supplier’s website to ensure you and all members in your travel group or party obtain and carry travel documentation required.

To ensure that all traveler information is correct, we require that our clients provide us with a copy of the traveler’s passports upon payment of the service fee and prior to booking any travel. We use passports to book airfare – where names must be spelled as they are on the identification – and to secure cruises, hotels, car rentals, and tours, as many companies require full names for all travelers. We also may need to input the passport issue date or expiration dates. If you insist that you know how your name is spelled on the identification, and refuse to give us a copy of the passport, we will not book your itinerary until we have it. Travel Wright with Barb is not responsible for fees incurred as a result of names being misspelled or price changes while waiting for passport information.

Additionally, a visa and vaccinations may be required. Visit the USA State Department Web site https://travel.state.gov on a regular basis for information regarding incidence of disease, terrorism, safety issues, crime, the need for travel documentation (such as passports, visas, proof of health/vaccination certificates), health hazards, and other restrictions regarding travel to your domestic and/or international destination(s), and re-entry into the United States. Required or advised inoculations you decide to obtain upon the advice of your personal physician are your responsibility, may need to be administered in a series of doses months ahead of your planned departure, and such time element should be taken into account by you, when making deposits and/or nonrefundable final payments. Visit the Web sites of the USA Centers for Disease Control, www.cdc.gov; and the International Society of Travel Medicine, www.istm.org.

Travel Health and Safety: It is the client’s responsibility to understand the health and safety aspect of travelling. Please consult with your health care provider, health insurance company, and/or doctors if you have questions regarding your health or medical ability to travel. Any vaccines or other health requirements needed in order to travel must be obtained by the client at their own cost. Travel Wright with Barb is not liable for any costs incurred due to lack of vaccines or poor health.

Travel to certain destinations may involve greater risk than others. Travel Wright with Barb urges clients to remain informed on a daily basis as to current news, as well as to review travel prohibitions, warnings, announcements and advisories issued by the United States Government prior to booking travel to international destinations. Information on conditions in various countries and the level of risk associated with travel to particular international destinations can be found at https://www.state.gov, https://www.tsa.gov, https://www.dot.gov, https://www.faa.gov, https://www.cdc.gov, and https://www.cbp.gov

The Smart Traveler Enrollment Program (STEP) is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in an emergency. Registration is recommended and provided by going to https://step.state.gov/step/

By offering for sale travel to particular destinations, Travel Wright with Barb does not represent or warrant that travel to such points is advisable or without risk, and shall not be liable for costs, damages, or losses that may result from travel to such destinations. Decisions when and where to travel are made by the Client alone. Client’s use of Travel Wright with Barb is made by the client alone. Client’s use of Travel Wright with Barb services constitutes acceptance of such events at client’s own risk.


Privacy Policy: At all times your information will be treated in accordance with Travel Wright with Barb’s  Privacy Policy. Travel Wright with Barb is the sole owner of the information collected on its site. Travel Wright with Barb only has access to collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone. We will use your information to respond to you regarding the reason you contacted us.

We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to purchase an airline ticket. We do not sell or otherwise share personal information about you. We share the personal information we obtain with third parties who perform services on our behalf, such as tour operators, cruise lines, airlines, hotels, etc. These third parties are not authorized by us to use or disclose the information. Once a client books their travel with our third party partners, client agrees to the privacy policies of the third party partner. It is the client’s responsibility to know the terms of each third party’s privacy policies.

We also may disclose information about you (i) if we are required to do so by law, regulation or legal process (such as a court order or subpoena), (ii) in response to requests by government agencies, such as law enforcement authorities, (iii) for the purpose of or in connection with legal proceedings, or otherwise for the purpose of establishing, exercising or defending our legal rights, or (iv) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity. We reserve the right to transfer any information we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution or liquidation).

We may transfer the personal information we collect about you to recipients (including third party service providers) in countries other than the country in which the information originally was collected.  Those countries may not have the same data protection laws as the country in which you initially provided the information.  When we transfer your information to recipients in other countries (such as the U.S.), we will protect that information as described in this Privacy Policy and will comply with applicable legal requirements providing adequate protection for the transfer of personal information to recipients in countries other than the one in which you provided the information. 

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services or changes to this privacy policy. You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via email at barb@largaytravel.com or by phone at (913)484.7637

Notice to California Residents If you are a California consumer, for more information about your privacy rights, please click here.

GOVERNING LAW AND DISPUTE RESOLUTION: These terms and conditions and the transactions contemplated hereby shall be governed by, and construed and interpreted in accordance with, the laws of the State of Vermont, USA. To ensure the timely and economical resolution of disputes that arise in connection with this Agreement, Travel Wright with Barb and Client agree that any and all disputes, claims, or causes of action arising from or relating to the enforcement, breach, performance or interpretation of this Agreement, shall be resolved to the fullest extent permitted by law by final, binding and confidential arbitration, by a single arbitrator, in Windsor County, Vermont, USA. By agreeing to this arbitration procedure, Travel Wright with Barb and Client waive the right to resolve any such dispute through a trial by jury or judge or administrative proceeding. The arbitrator shall: (i) have the authority to compel adequate discovery for the resolution of the dispute and to award such relief as would otherwise be permitted by law; and (ii) issue a written arbitration decision, to include the arbitrator’s essential findings and conclusions and a statement of the award. The arbitrator shall be authorized to award any or all remedies that Travel Wright with Barb and the Client would be entitled to seek in a court of law. The Client shall pay all of Travel Wright with Barb’s arbitration fees in excess of the amount of court fees that would be required if the dispute were decided in a court of law. Any action seeking legal or equitable relief arising out of or relating to these Terms and Conditions will be governed by the State of Vermont or the United Stated District Court for the District of Vermont and client waives any objection to such jurisdiction or venue.

Travel Wright with Barb reserves the right, in our sole discretion, to change these Terms at any time. Updated versions of the Terms will be posted here on this website and are effective immediately on posting. Please check frequently, especially before you use this website, to see if these Terms changed. Use of the website after any changes to the Terms constitutes your consent to the changes.

If any part of these Terms and Conditions is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and agreement shall continue in effect.

These Terms and Conditions (and any other terms and conditions referenced herein) constitute the entire agreement between the Client and Travel Wright with Barb with respect to travel bookings made with Travel Wright with Barb by any means accessing such information, including its website, and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written.

A printed version of this agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to these Terms and Conditions to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.